Elite Documents

Understanding the Secretary of State Apostille Certificate

In today’s interconnected world, the need for authenticated documents in international transactions is paramount. One crucial aspect of this authentication process is obtaining an apostille certificate from the Secretary of State. Here’s a closer look at what the Secretary of State apostille certificate entails and how Elite Documents can help streamline this process.

An Apostille Certificate, often called an Apostille, is a certification provided under the Hague Convention of 1961 for authenticating documents used in foreign countries. It is issued by a designated authority in a country that is a party to the Hague Convention, and it certifies the authenticity of the signature, the capacity in which the person signing the document acted, and, where appropriate, the identity of the seal or stamp which the document bears. Here are some key points to understand about an Apostille Certificate:


The primary purpose of an Apostille is to simplify the process of verifying the authenticity of documents for international use, making it easier for documents to be recognized in foreign countries without the need for further authentication by consulates or embassies. Once issued, the document with the Apostille attached is recognized in all member countries of the Hague Convention. It facilitates the document’s acceptance without further authentication.

What is the Secretary of State Apostille Certificate?

The Secretary of State apostille certificate is a form of authentication issued by the Secretary of State’s office in the state where the document originated. Each state has its own office for handling these requests.  This certificate verifies the authenticity of the document’s signatures, seals, or stamps, making it legally valid for use in foreign countries. The apostille is recognized by member countries of the Hague Convention of 1961, simplifying the process of document authentication across borders.

Steps to Obtain a Secretary of State Apostille Certificate:
  1. Eligibility Confirmation: Ensure that your document is eligible for apostille authentication. Generally, apostilles are issued for public documents such as birth certificates, marriage certificates, educational transcripts, and certain legal notarized documents.
  2. Certified Copy: Obtain a certified document copy from the issuing authority. This may involve requesting a copy from the relevant government agency, court, or educational institution.
  3. Signature Verification: Verify the signatures on the document, ensuring they meet the requirements of the issuing authority. This may involve obtaining notarized signatures or other forms of official verification.
  4. Apostille Application: Submit the documents to the Secretary of State’s office. Include accurate information, any required fees, and supporting documentation.
  5. Processing: We await the processing of your application by the Secretary of State’s office. Processing times may vary depending on the volume of applications received.
  6. Receipt of Apostille: Once your application is processed, you will receive the apostille certificate affixed to your certified document. This certificate confirms the document’s validity for use in foreign countries.
Documents that can get the Apostille Certificate include but are not limited to:
  • Birth and death certificates
  • Marriage certificates
  • Divorce decrees
  • Court orders
  • School transcripts and diplomas
  • Notarized documents


Which Countries Require an Apostille Certificate:
  • Albania
  • Andorra
  • Antigua and Barbuda
  • Argentina
  • Armenia
  • Australia
  • Austria
  • Azerbaijan
  • Bahamas
  • Bahrain
  • Barbados
  • Belarus
  • Belgium
  • Belize
  • Bolivia
  • Bosnia and Herzegovina
  • Botswana
  • Brazil
  • Brunei Darussalam
  • Bulgaria
  • Burundi
  • Canada
  • Cape Verde
  • Chile
  • China,
    • Hong Kong &
    • Macao
  • Colombia
  • Cook Islands
  • Costa Rica
  • Croatia
  • Cyprus
  • Czech Republic
  • Denmark
  • Dominica
  • Dominican Republic
  • Ecuador
  • El Salvador
  • Estonia
  • Fiji
  • Finland
  • France
  • Georgia
  • Germany
  • Greece
  • Grenada
  • Guatemala
  • Guyana
  • Honduras
  • Hungary
  • Iceland
  • India
  • Indonesia
  • Ireland
  • Israel
  • Italy
  • Japan
  • Jamaica
  • Kazakhstan
  • Korea, Republic of
  • Kosovo
  • Kyrgyzstan
  • Latvia
  • Lesotho
  • Liberia
  • Liechtenstein
  • Lithuania
  • Luxembourg
  • Malawi
  • Malta
  • Marshall Islands
  • Mauritius
  • Mexico
  • Moldova,
  • Monaco
  • Mongolia
  • Montenegro
  • Morocco
  • Namibia
  • Netherlands
  • New Zealand
  • Nicaragua
  • Niue
  • North Macedonia, 
  • Republic of
  • Norway
  • Oman
  • Pakistan
  • Palau
  • Panama
  • Paraguay
  • Peru
  • Philippines
  • Poland
  • Portugal
  • Romania
  • Russian Federation
  • Saint Kitts and Nevis
  • Saint Lucia
  • Saint Vincent and the Grenadines
  • Samoa
  • San Marino
  • Sao Tome and Principe
  • Saudi Arabia
  • Senegal
  • Serbia
  • Seychelles
  • Singapore
  • Slovakia
  • Slovenia
  • South Africa
  • Spain
  • Suriname
  • Swaziland
  • Sweden
  • Switzerland
  • Tajikistan
  • Tonga
  • Trinidad and Tobago
  • Tunisia
  • Turkey
  • Ukraine
  • United Kingdom of Great Britain
  • and Northern Ireland
  • Uruguay
  • Uzbekistan
  • Vanuatu
  • Venezuela


How Elite Documents Can Help

Navigating the Apostille process can be daunting, especially when dealing with federal documents. That’s where Elite Documents comes in:

  1. Expert Guidance: Our team of experts understands the intricacies of the Apostille process and can provide personalized guidance tailored to your specific needs.

  2. Efficient Handling: We streamline the process by handling document verification, submission to the U.S. Department of State, and any other necessary steps on your behalf, saving you time and effort.

  3. Peace of Mind: With Elite Documents managing the Apostille process, you can have confidence that your documents will be authenticated accurately and efficiently, allowing you to focus on other priorities.

  4. Global Reach: Whether based in the United States or abroad, Elite Documents can assist you with Apostille services for your federal documents, ensuring they are recognized internationally.

    Contact us for your apostille certificate needs. 
Texas Apostille Certificate
Washington, D.C Apostille Certificate
Colorado State Apostille Certificate
Puerto Rico Apostille Certificate
Florida Apostille Certificate
New York State Apostille Certificate
Get your documents recognized worldwide with ease—contact us for your Apostille needs today!